Privacy Policy

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UK HE Chaplains Together

Last updated: 21 January 2026

UK HE Chaplains Together is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you sign up to our mailing list or otherwise interact with our website.

1. Who we are

UK HE Chaplains Together is an organisation that brings together chaplains from different faith and belief communities working in Higher Education Institutions. Together we seek to strengthen the presence, practice, and visibility of chaplaincy in higher education. We organise events and conferences to support chaplains working in Higher Education.

If you have any questions about this policy or how your data is used, you can contact us at:
Email: ukhechaplaincy@gmail.com

2. What data we collect

We collect only the personal data necessary to keep you informed about our work. This may include:

• Your email address
• Your name and workplace
• Information about your faith, belief, or religious affiliation, where you choose to provide this

Information about faith or religious belief is considered special category personal data under UK data protection law. You are not required to provide this information to join our mailing list.

3. How we collect your data

We collect your data when you:

• Sign up to our mailing list via our website
• Contact us directly and ask to be added to the mailing list
• Sign up to attend an event run by UK HE Chaplains Together

4. How we use your data

We use your email address solely to:

• Send information about future conferences, events, and related updates from UK HE Chaplains Together

We do not use your data for commercial purposes and we do not sell or share your data with third parties.

5. Lawful basis for processing

Under the UK General Data Protection Regulation (UK GDPR), our lawful basis for processing your data is:

• Consent for your email address and other personal information
• Explicit consent for any information you provide about your faith or religious belief

By signing up to our mailing list and choosing to provide this information, you consent to us storing and using your data for the purposes described in this policy. You may withdraw your consent at any time.

6. How we store and protect your data

Your data is stored securely and accessed only by those responsible for administering communications for UK HE Chaplains Together.
We take reasonable technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access.

7. How long we keep your data

We will keep your email address on our mailing list until:

• You choose to unsubscribe, or
• We decide that the mailing list is no longer required

You can unsubscribe at any time (see below).

8. Your rights

Under UK data protection law, you have the right to:

• Access the personal data we hold about you
• Ask us to correct inaccurate data
• Ask us to delete your data
• Withdraw your consent at any time

To exercise any of these rights, please contact us at ukhechaplaincy@gmail.com

9. Unsubscribing

Every email we send will include information on how to unsubscribe. You can also request removal from the mailing list by contacting us directly.

10. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.